Red Cedar Zen Community, 1021 N Forest, Bellingham Washington

RCZC Board Minutes 04.01.2009

Red Cedar Zen Board of Directors

meeting minutes                                                                                      Wednesday, April 1st 2009

 

encouraging words

full value contract

We commit:

  • to maintaining physical, psychological, and emotional safety
  • to working together to foster both group and individual goals; giving the group what it needs and individuals what they need.
  • to speaking and listening fearlessly to one another and fully talking things through.

In attendance: Mary Apple, Tim Burnett, Greg Greenan, Marti Bartlett, Brian Davidson

Our Guest’s Business

Marti Bartlett: Marti suggested adding a line on the reimbursement form for the Workgroup name for tracking purposes. She also said that she would make the forms more accessible, and asked that individuals use them more frequently. Marti also handed out the quarterly budget which was reviewed by the group. Marti asked that during Volunteer Intention Month we look for a cashier to assist with picking up checks from the drop and P.O. boxes, logging payments, and making deposits. This would improve our internal controls. This person would need to be reliable and consistent, but the commitment would only be 1-2 times per week.

Our Old Business

Landlord Renegotiation: Mike Perry assessed our rent payment with market value and determined that our current rent is reasonable. Ten to Twelve dollars per square foot is the market range and we pay about eleven. The board determined that there is no leverage for a rent reduction using the market value of the property. Please note that the assessment by Mike Perry was done at no cost to RCZC. If you have any real estate needs please consider Mike Perry first. Tim has his contact information.

decision: The negotiations with the landlord will continue.

action: Tim will discuss appropriate  approaches with Jeff.

Finalize Insurance Decisions:

decision: RCZC will purchase the insurance from Church Mutual

action: Greg will contact Church Mutual and have the policy written. He will then send it to the board

action: Tim will ask Latona to inform potential renters of the new insurance arrangement

Volunteer Intention Month: The newsletter was sent out to the community. The Board discussed the May 6th Celebration and the initial presentation at Wednesday night practice.

decision: An initial presentation will occur after zazen by the board members present.

Holes in the Bylaws:

decision: Now that we are purchasing new insurance, an indemnification clause is necessary for our bylaws.

action: Greg will add the clause to the bylaws by the next board meeting.

 

The Budget: The board reviewed the quarterlies produced by Marti

decision: Quarterly budgets as Marti prepared are perfect and will continue.

action: Tim will email Marti some of the budget changes from the prior board meeting.

action: Brian will link to the budget post on the Workgroup Website here!

Red Cedar Dharma Hall Logo:  

action: Tim will finalize the various logo options submitted by the community

action: Brian will make and send out a survey on Survey Monkey

action: Brian will send other submissions in his care to Tim.

Our New Business

Report on Safety and Police Recommendations by Don McCleary:

decision: Moved to next meeting when Don can attend. Don showed at the end and was invited to the next board meeting

Policy on Compensating Teachers at Events: The board discussed options for compensating teachers for their efforts. Options included dividing the revenue by percentages with a high end cap for the instructors. It was suggested that the prospective teachers be formally invited to participate in this conversation.

decision: Nancy and John will be invited to the next meeting

Our Workgroups: out of time

Spiritual Director

President

Vice president

Treasurer

Secretary

meeting reflection

on relationships, process, values and mission


of good value: it is all of value we just never have time to prove it here.

improvements

upholding the contract                                                       

sangha on the horizon

 

next assembly: Wednesday, May 6th


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