TODO: Convert this into sections for Ino, Retreat Manager, and Tanto (Spiritual Director) and make sure those 3 people do their parts, not good if Tim does all the talking
• attire - subdued clothes, dark colors, avoid lettering, no scents or jewelry in the zendo (including mala beads)
• who the leaders: everyone needs to be clear on who the Retreat Manager, Ino, Registrar, Jisha and Work Leader are. Messages on the message boards to these 5 people if you need anything. Also introduce teachers offering practice discussion.
If communication is called for please use the notes stations (dining room & zendo) if you have to ask a question or get info to someone. Let our practice with this go deep, don't talk, don't make eye contact, minimal talk during work period when necessary about what is in front of you, minimize non-verbal interactions around the coffee/tea area, organizers be mindful. Organize use the "Ino's office" where the washing machines are for conversations.
And be quiet in the sewing room. Let that be a beautiful quiet practice, getting brief help only when needed. And let our sewing practice not be about efficient production and getting stuff done. Let it be quiet and patient in the mind as well as the lips. An offering.
Note that the sesshin leaders will have a short organizers meeting before Work Meeting to handle any communication about the retreat. (Retreat Manager, Ino, Jisha, Registrar, Work Leader).
Also easy for organizers to feel they need to talk to each other. Think twice, give it some time to work itself out, make a note to yourself to bring it to the meeting. If it does seem urgent and more than can be handled in a note and can’t wait for the meeting tap the person on the shoulder and find somewhere private. Take the time to respect the sesshin and not whisper in public. A whispered conversation can have surprising ripples throughout the community and make it harder for all of us to settle into the silence.