Work Leader preparation
Make contact with the Samish Camp Manager as soon as possible on arriving at Samish for sesshin. S/he will have a list of projects and tasks for us and you will be in touch with their Camp Manager throughout the week. Be sure to ask how to contact him/her while we're at Samish. The Camp Manager also works with us on the final clean up / check out.
Find out the size of the sesshin and work with our Retreat Manager to estimate the size of the available labor crew for Camp Samish tasks. With the people excused from work, doing trainings, and working sesshin jobs for us it's a bit hard to have an accurate estimate but you need some idea of this. (e.g. we'll have 15-20 people available).
Initial Instructions to the Community – make during Orientation or first day of work.
Monday through Friday during the work period
Sample Agenda for Work Meeting
Saturday only, or the first full day, or as a reminder as needed throughout the week)
A couple of comments:
Friday only, (day before leaving): Provide a preview of what will happen tomorrow for final cleanup:Each of you will be asked to take responsibility for two things.
STARTING WORK: After announcements, call the various groups. Each group gasshos with you as they leave the circle.
1) Dismiss people who are excused from work / setting their own work schedule:
2) Make assignments and dismiss work groups to start working:
For general labor, the following may be appropriate, and should be checked out beforehand with the Camp Manager:
Final Day (Saturday) clean up
Right after breakfast
During the break, direct that everyone please pack all their belongings in their cabins, and put them in their vehicles. Also, direct that they do the final cleaning on their cabins, following the instructions in the cabins. Users of E-Cabins need to clean the bathrooms in those cabins. Can be done as first assignment of final work or ahead during break.
At the end of the final ceremony, before people disperse
Direct everyone to take all their things in the zendo to their vehicles. This includes zafus, benches, zabutons, and any clothing.
Direct everyone to assemble at the circle outside the dining hall in 15 minutes, after they have taken their belongings from the zendo, to begin the final cleanup.
Note in cleaning all bathrooms, in addition to mopping floors and cleaning all the fixtures, also restock with towels and clean the mirrors; there are final cleaning instructions in the bathrooms that should be followed.
Tea Preparation (Nurse’s Station)
Run tea cups through dishwasher, pack everything into Tea Box, Trays Box, and samovar into own box (1 or 2, see Soku as might be partly done). All materials carried to zendo for loading.
Near bathroom (near to dining hall)
Green bathroom (near to zendo)
Dokusan room, practice discussion rooms, and dokusan waiting room (1 to 2)
pack 4 altars into Dokusan Box and Practice Discussion Boxes, carry zabutons, zafus, and lamps to zendo for loading into vehicles (note: lamps to Lamps Box in zendo)