Red Cedar Zen Board of Directors
minutes Saturday, December 19th 2009
full value contract
Our Guest’s Business
Our Old Business
RCDH Logo: Update by Brian. Brian will consult with Talus. He will continue to work on this project as time allows.
New Treasurer/New VP: Members will review the list and bring suggestions to the next meeting.
Don came to the meeting to discuss the Treasurer position. He said he has about 1 year before a work project comes up where he would have to leave the area. He said he could act as Treasurer over this time period and explore options for RCZC lease, building, and property possibilities.
The group reviewed various members who might be interested in the VP position. One sangha member has expressed interest in the VP position if shared with another volunteer. The board identified some potential members who might be interested in a shared VP position.
Talus will be gone January 6-26th. RCZC will need to look for someone to perform Building Manager tasks during this time.
Decision: Joyfully we accept Don’s offer to fulfill the Treasurer role on the RCZC Board.
Action: Tim will add Don to the Board email.
Action: Jeff will contact members about a shared VP position
Annual Meeting: The group discussed the purpose of the meeting. Ideas were as follows, transparency, budget and finance, workgroup structure and volunteer positions, celebrating sangha, open forum from sangha.
9:00 zazen, kinhin, dharma talk
10:00 Board presentation
10:30 Sangha voices
11:00-12:00 Tea and sangha
Decision: Schedule approved:
Our New Business
Workgroup Structure Revisions: Tim proposed eliminating Sustainability and Donor Relations Workgroup. Sustainability is happening everywhere, but not in a separate group. Since there are no large donors to work with, the Donor Relations group is unnecessary. Another proposal was to make the Library it’s own workgroup and place it under the Spiritual Director, and to add Member Support under the Membership Workgroup.
Decision: Proposal approved
Action: Tim will make the changes to the Workgroup structure materials.
2010 Budget: The group reviewed the budget report submitted by Marti. The retreat numbers and big onetime donations were eliminated from the report to avoid overestimation of future income. Minor suggestions discussed such as funding the library, dropping the sustainability money for affiliated associations, Everyday Zen gifts, and creating a philanthropic donations fund. To raise money for the library a full hall library drive was suggested.
It was noted that we may want to do a mid year appeal for one time donations to reach a different group of individuals who might want to give without being a formal member or friend of Red Cedar. This was a successful practice used to develop the Bridge Fund.
Decision: $200 a piece for the library, associations, and donations. Everyday Zen gifts will remain off the budget, with the intent of sending an amount based on end of the year surplus. Sustainability will be dropped from the budget.