Red Cedar Zen Community, 1021 N Forest, Bellingham Washington

2014-12 December Board Minutes

Red Cedar Zen Board of Directors Meeting Minutes

DATE: December 3, 2014
PRESENT: Edie, Tim, Jeff, Talus, Marti, Chris, John  

Encouraging Words
relationships, process, values and mission

Full Value Contract
We commit:
  • to maintaining physical, psychological, and emotional safety
  • to working together to foster both group and individual goals; giving the group what it needs and individuals what they need.
  • to speaking and listening fearlessly to one another and fully talking things through.

review agenda and set time limits

Old Business

  1. The annual fundraising campaign is almost ready to go with an email to all on our email list that includes a link to the website with photos and information about this year's activities.  It will likely be out in the next few days.  
  2. The first part of the communication policy draft has been completed and we are aming to have a new draft of the rest of it available via email a few days before the annual meeting on January 3rd, with paper copies available at the meeting.
  3. Volunteer positions:  board members will review the membership list to see who might be able to fill vacant volunteer positions and revisit this topic at the next meeting.
  4. Board members will review the organizational chart and make notes about what is different and what needs to change.  They will also look at ways to have more accurate information about members who are active and members who are no longer involved.

New Business

  1. Board transitions:  The board and sangha unanimously approve Marti Bartlett as the new treasurer replacing Talus Latona and Edie Norton as the new president, replacing Jeff McKenna.  
  2. John will take over making payments and paying bills, as part of the treasurer transition.  Marti, John and Talus will meet to finish the transition.  Also, the board approved hiring a bookkeeper to replace the student intern.  Board members will give names of candidates for Marti to screen.  The board approved paying Marti what the intern earned for any financial reports she does in the interim.
  3. In order to do her duties as Treasurer, the Board authorizes Martha Bartlett to become a signer for all Red Cedar Zen Community accounts at Whatcom Education Credit Union.
  4. The board approved giving Bob Penny used zafus and zabutons instead of money for his teaching activities and buying new cushions with the money that would have gone to Bob.
  5. Annual meeting planning:  topics will include time to hear from sangha members about how things are going, any concerns you may have or things you want addressed.  Please give those topics some thought and be ready to share your opinions.    There will also be a financial report, a review of personnel changes on the board, a clearer schedule of practice on Wednesday nights.  In addition, since our current lease is up in October, we will began discussion with the landlord for a new lease early in the new year.
  6. 501c3 status:  All that has been done is online and will be handed off for completion to the finance committee.  Talus will help pass this information on and join the finance committee in the spring of 2015.
      Respectfully submitted.    John Wiley   Secretary

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