Red Cedar Zen Community, 1021 N Forest, Bellingham Washington

Red Cedar Zen Board of Directors Meeting Minutes 
DATE: Month DD, 2017 5:30 PM
PRESENT: Jaren Hoppe-Leonard, Talus Latona, Ken Oates, Anne Mikkelsen, Tim Burnett

Encouraging Words: When in doubt, Greet and Respond not Retreat. "Plunge into chaos and create life out of it." ~ Dorothy Lee

 Full Value Contract
We commit:
  • to maintaining physical, psychological, and emotional safety
  • to working together to foster both group and individual goals; giving the group what it needs and individuals what they need.
  • to speaking and listening fearlessly to one another and fully talking things through.

Old Business: 

1. Tim's 2018 Goals

1.  Reorganize Practice Committee to better meet: 

a) Sangha needs

b) Sustainable participation by senior students

c) Continue improving sangha event and theme planning

d) Organize practice calendar for 2018

 2. Clarify pathways of teaching and learning at RCZC:

a) Empower "junior teachers/senior students"

b) Invite sangha members to access mentorships, study, precepts and formal teacher-student relationships

c) More training on Zen forms

The Board reviewed and voted to approve Tim's amended goals for 2018.

2.  Stock Donations to RCZC

The Board continued discussion on pros and cons of accepting stocks as donations to RCZC.  We will seek advice from local brokers to determine the best path forward.

New Business:

1.  Finance Committee Report

Talus reported changes in Finance Committee positions. John Wiley will move from his position as Bursar to Clerk. Ben Greene will be back-up Clerk. Bernadette will serve as Bursar and Talus as back-up Bursar.

Talus presented balance sheets for 2016, 2017 and projected for 2018. Notable is the $2000.00 deficit this year.  The Board considered where and how we can address the shortfall, such as raising the price of retreats and classes, rentals or membership dues.

Other points of consideration and possible modification were: 1) Administrative expenses should be lower in 2018; 2) RCZC     rent will be increasing in 2018; 3) Utilities will increase by 10% due to the shift to Green Power with PSE.

The Board agreed to:

a)  Increase event registration about 5% and in some cases, where registrations are lower than current policy, to  bring      them into alignment (classes for members continue to be no-cost and retreats at Red Cedar continue to be affordable).

b)  Encourage a small increase in membership contributions

The Board approved amended budget as discussed by the Board.

2.  Prepare for Sangha Conversation

1.  Ken will explain the process of TIm's Review and invite any questions or feedback from sangha members.

3.  Schedule Annual Meeting

Preliminary date for Annual Meeting is Saturday, March 17th from 10 to noon.

Next Board Meeting: March 7, 2018

respectfully submitted, Anne Mikkelsen


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