The Bursar basically pays bills and keeps an eye on the checking account. The Bursar and the Clerk are the two check signers on the WECU account.
The Bursar logs in on the WECU website to make sure there is enough money in the account to cover the monthy bills, that include the lease and several utilities payments—Puget Sound Energy, SSC, phone, internet etc. These are paid electronically, as is the monthly stipend that goes to our spiritual director, Tim Burnett. The Bursar checks that BIMS has made their monthly rent payment into the RCZC checking account. You can transfer money from the RCZC savings account to the RCZC checking if needed.
The Bursar updates automatic payments when there's a change. For example, the amount of the monthly rent is adjusted each year of the lease, currently each October, so after the payment has been made in September, the Bursar checks on what the new amount will be for the next 12 months and change the automatic payment on the WECU website. Tim’s monthly stipend (currently $1200) is automatically transferred each month from the RCZC checking account, so the Bursar checks that that has happened each month. If the Board changes that amount at the end of Tim's annual contract, that adjustment needs to be made on the WECU website.
Part of monitoring the WECU accounts is looking at the checks that are written to make sure that they make sense, and checking the amounts in the savings and checking account in the first few days of each month. Generally speaking, we do not keep more than $6-7,000 in the RCZC checking account so the rest can be kept in savings where we earn some interest.
Notify the bookkeeper of any changes made including money transfers, changing amounts of automatic payments, etc.
The Bursar has access to the RC debit card for the RCZC account and the PIN numbers and can use them as needed for authorized purchases, or loan them to a member who is getting supplies for Red Cedar.
When the Bursar writes a check the information is simply recorded in the check register but with specific details--who the check is for, the amount, and what type of expense.
The Bursar makes sure that Sangha members get reimbursed in a timely fashion. A sangha members fill out a form to request reimbursement for expenses and includes their receipts. After writing the check and getting it to the sangha member, the Bursar marks the forms paid and files in the current year's "paid" file in the office filing cabinet.
The burser is a member of the finance committee and attends meetings from time to time, helps create the annual budget and participates in any financial projects requested by the board of directors.
This information was updated July 2019 by Bernadette Prinster.