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Samish Packing Master List

This is the detailed list to use in the weeks ahead of Samish to be sure everything is ready.
The day of Samish, use the Checklist of Boxes

Highlight items still to be packed in yellow.

Highlight items that need to be purchased in orange.

Zabuton, Zafu, Benches, Support Cushions

Registrar should have a spreadsheet laying out how many are being borrowed
At 2012 Samish we took: 30 zafu, 30 zabuton, 10 support cushions, 2 benches which nearly filled Tim's camper trailer. 
Camper trailer packing note: cushions filled up the bed section and then altar tables in the standing section. Worked well and no danger of junk shifting around. Nothing was packed on the kitchen counters.


Small folding table with short legs for jukai/ordinations/special ceremonies
3 tray tables for practice discussion and dokusan altars.
(maple tables not needed anymore)
Altar table and kobako table in front of it and the half-size Tatami they sit on
and two small tables for Manjushri and Avalokitesvara
two fabric partitions from storage plus 4 feet

Lamps Box (need 7 lamps total)          

3 round rattan-style table lamps (used on the floor),
1 dark extension cord with multi-prong end
Clip on LED lectern light for evening talks (check batteries)
Spare lightbulbs
at Dharma Hall: box in basement storage, some lamps used in hall            
Samish Island sesshin: 4 to Zendo (2 on table under bulletin board,
2 on floor either side of room,
1 to each of 3 Dokusan/Practice Discussion rooms  

2nd Lamps Box   

4 lamps
3 extension cords for dokusan/practice discussion         


Trays Box  

7 rectangular bamboo/plastic/rattan serving trays (7 largest trays, nice to make a better list here to be sure)
(note: round lacquerware tray is in Tea Box)  
at Dharma Hall: box in basement, trays on downstairs white shelves             
Samish Island sesshin: toTea preparation area (Nurse’s station at Samish)  

Tea Box  -

4 metal teapots 
2 teacher’s cups green celadon with lid
1 tea cups for each participant (packed in separate box)
2 thermoses for dokusan rooms
1 pair scissors,  paper napkins,  muffin cups,
 4 white dish towels
plastic box of black server’s napkins
tea for sesshin (1 box / day),   1 pair clackers,
Soku’s Instructions (instructions for the head server)             
at Dharma Hall:  box in basement, cups in cabinet below tea area,
pots in other cabinet downstairs
Samish Island sesshin: to Tea preparation area (Nurse’s station at Samish)
note Trays Box needed here also.   

Buddhas Transport Box

Buddhas wrapped in bubble wrap for
  • main alter (3 shaki, avalo, manj)
  • interview rooms (3)
  • sewing room
  • dining hall
  • rakusu table

Dokusan Boxes 1, 2, and 3

(Buddha is packed in Buddhas Transport Box)
(brown indoor lamp extension cord is packed in Lamps Box)
(flower vase is packed in Vase Box)
(facial tissue in hygiene box)
small offering and water bowls,
cup for spent matches, black napkin
votive candle holder, votive candle (extras in Alter supplies box)
candle snuffer, 3 boxes matches
Vajra hand bell (unique sound type each box) 
at Dharma Hall:   box in upstairs storage        
Samish Island sesshin: to Dokusan room

note: altar table & lamp (Lamps Box) also needed 

Dining Hall Box

cups for food offering, cup for spent matches (white),
black napkin, votive candle holder, votive candles (in Alter supplies box), candle snuffer,
matches, 1 chant card per participant, plus 1 for the Ino  
Buddha and flower vase are packed in separate boxes.
at Dharma Hall:   box in basement storage,
chant cards in upstairs storage plastic drawers              
Samish Island sesshin: to Dining Hall

note: altar table also needed         


Sewing Room Box

candle and holder
small offering bowls    

Rakusu Table Box

Table Cloths
lecture dana basket with sign
candle and holder
small offering bowls           

Main Altar Moving Box      

glass or brass candle holder for large altar candle,
candle snuffer, spent matches cup,
timekeeper’s clock,
(main altar Buddha is packed in Buddhas Transport Box)
[remember to empty drawer into this box before moving altar table]             
at Dharma Hall:   box in basement storage, most items in zendo           
Samish Island sesshin: to Zendo   

Incense Box      

round plastic container of incense ash for kobako,
round plastic container of chip incense for kobako,
round plastic contain of incense ash for round incense bowl,
kobako (brown wood chip incense burner) wrapped in bubble wrap,
round dark grey incense bowl wrapped in bubble wrap,
strainer for ash cleaning, tongs,
incense sticks (short & long), spent matches cup,
small plastic yogurt container for charcoal,
at Dharma Hall:   box in basement storage          
Samish Island sesshin: to Zendo 

Vases Box

Ino’s Files Box

Notebooks for Doan, Kokyo, Tenken
plus ceremony notebooks
cards for memorial names
wooden tags for seat reservations
Clipboards: Sitting Absence Notification
Hall Seating Chart
Dokusan sign-up sheets
Memorial and Health and Well-being Sheets
at Dharma Hall:    in office             
Samish Island sesshin: to Zendo  

Office Supplies Box

scissors, masking tape, electrical tape, labels, push pins, index cards,
pens, caligraphy pen, felt-tipped pens, clear tape, pencils
post-its, notepads for “message stations”
stapler, staples, staple-remover, cal. ink, rubber bands
at Dharma Hall:    in office                  
Samish Island sesshin: to Zendo   

Han Supplies Box

ear protection (earmuffs) (2), plus earplugs
ropes for hanging hans, hammer
printed han pattern, several copies

Instruments Box

large bell for zazen timing & purple cushion,
large bell for service & blue and red cushion,
inkin for processions (bell with handle, metal striker),
inkin for timekeeper (bell with handle, wooden striker),
mokugyo (fish drum) & orange and red cushion,
small bell for service & black and red brocade cushion,
small bell not in use (stays at Dharma Hall),
2 pairs clackers (plus 1 more pair in Tea Box for Soku’s use, 1 pair left at Dharma Hall)          
wake-up bell
at Dharma Hall: box in basement storage              
Samish Island sesshin: to Zendo (leave small bell not in use and one set clackers behind for Dharma Hall use while we’re gone)                             

Chant Books Tub

Tub with at least one book per participant.

Altar Cleaning (Chiden) Box

knives, scissors, trash bags, candle warmer
small whisk broom with dust pan   
at Dharma Hall:  box in upstairs storage     
Samish Island sesshin: to Zendo    

Altar Supplies Box      

large pillar candles (6), votive candles (24),
votive candle holders (2), matches in plastic box,
at Dharma Hall:  box in upstairs storage     
Samish Island sesshin: to Zendo    

Digital Recorder Box

Small Sony digital recorder, extra AAA batteries
AA batteries, 9 volt batteries
at Dharma Hall:   Vestry area shelves                
Samish Island sesshin: Zendo    

Spare Blankets Box

bring as many as available, they will be used. Sweaters and sheets good too.
at Dharma Hall:   box in basement storage  

Hygiene Box

Facial tissue (12 boxes)
hand sanitizer (unscented) 4 bottles
feminine hygiene products - 28 pack of pads, box of regular tampons
2 bars of unscented soap
at Dharma Hall:   box in basement storage 


15 sets for sale
15 sets for loan


(not taken to Samish)                  

Extra Candles Box

extra candles – only keep 6 pillar and 24 votive candles in
Altar Supplies Box, rest of candles in this box            
at Dharma Hall: basement storage?         
Samish Island sesshin: do not bring                         

Mailings Box

stamps, envelopes, mailing supplies   
at Dharma Hall: downstairs white shelves?         
Samish Island sesshin: do not bring

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